Leading Supplier of Financial and Business Software Solutions
NAVA™ Office in a Box is an integrated financial and business software solution for the international upstream oil and gas industry. The application is web-based, capable of supporting multiple locations world-wide in real time. Consolidating results from overseas operations are straight forward allowing for flexibility, accuracy and real time reporting.
NAVA™ was created with both simplicity and usability in mind. Its success is proven with implementation that requires minimum training for end users and system administrators. Its solutions enable oil and gas companies to deploy the application faster due to its ease of implementation.
Ready-built standard reports ensure rapid implementation and customised reports allow for enhanced reporting. All reports can be exported into various formats e.g. Microsoft® Excel, Microsoft® Word or PDF, improving communication and accessibility by HQ and partners.
NAVA Term™ allows the company to use their own terminology to describe key data elements for ease of use and reference. The application can be fully configured and easily re-configured by system administrators as the business changes and develops.
Workflow environment ensures each event is updated by relevant parties and enables tracking by dates, users and departments. Seamless integration ensures finance reference data, budget amounts and related data are entered only once, at source and instantly available, shared throughout the workflow in a multi-user environment.
Each step in the workflow process adds only the additional data required for that step. This improves data consistency and accuracy throughout the company.
Scanned documents can be attached during the data entry and form part of the company’s document management and control procedures. This includes technical drawings, contracts, purchase orders, invoices, general correspondences and emails.
Comprehensive built-in security supports creation and management of role-based user groups forevery key function within the application.
NAVA™ AFE is an integrated web-based solution that creates AFE documentation for capital expenditure, which can be tracked by both internal and partners approval.
AFE and supplements AFE documentation can be generated, listing participating interest and partner share of the expenditures. Account codes, block, well, budget holder and other analysis are added during data entry and provide relevant information to decision-makers.
AFE submitted for internal approvals (management) and external approvals (partners) are tracked by dates, users, departments, type of expenditure and class to facilitate monitoring. Workflow Dashboard provides an overview of status tracking the AFEs lifecycle, which enables prompt decision-making and avoids delay in approval process.
Budget enquiry by account code, block and department enables budget information to be viewed online during creation and before approval. Tolerance limit can be set, giving early warning of actual costs against budget.
Upon completion of capital project, AFE closure provides control to prohibit additional expenditure or charging to closed projects.
NAVA™ Register & Track is an integrated web-based solution for the registration, review and approval of invoices, debit notes, credit notes, inter-company billing and other payable documents such as employees claim.
Workflow environment ensures each event is updated by relevant parties and enables tracking by dates, users and departments. Data is entered only once, at source and shared throughout the workfl ow in a multi-user environment. Each step in the workflow process adds only the additional data required for that step.
Account codes, AFEs, cost centers, contracts, cost recovery and other analysis are added during data entry and provide relevant information to decision-makers. Document templates allow for preset account codes and analysis for different document types. This minimises data entry, saves time and improves efficiency in
the process.
NAVA™ Register & Track incorporates tax calculations such as Withholding Tax, Value Added Tax and GST, producing tax reports from which tax payment can be made.
Budget checking can be configured for any event based on annual budget, AFE, contract or any combination, helping the company with cost control.
NAVA™ Cost Manager is an integrated web-based solution that consolidates costs (committed, non-committed and actuals) and compares them against budgets, calculating the variances and enable trending and forecasting.
Budget structures can be defined for direct and indirect cost for field operations, regional offices and corporate headquarters. Multi-level budget structures enable tracking and monitoring of costs by Activities (G&G, Exploration Drilling, Development, Facilities Project, Production and Operation), AFEs, Cost Centers and Budget Year.
Budget checking can be configured for any event based on budget structures up-to detail budget lines, helping the company with cost control.
Large scale projects may be executed over a long period of time, therefore require detailed planning and may have many amendments and variations during their life. Changes in purchase orders and contracts are recorded against budget structures and added to the total project cost. Unspent funds can be trended or forecasted which provide control of potential cost overruns.
NAVA™ Cost Manager provides the ability to budget and trend costs before they are committed offering lead time to forecast what is coming.
NAVA™ Procurement is an integrated web-based solution that enables tracking of the complete procurement process through requisition, invitation to bid, purchase/service order/contract and release order. NAVA™ Procurement can either be implemented by individual module or as the complete suite.
Workflow environment ensures data is entered only once, at source (requisition) and then used in tender and award processing in a multi-user environment. Each step in the process adds only the additional data required for that step. Workflow also determines the routing of documents and the approvals required therefore improving the efficiency in the procurement cycle.
Approved requisitions can be converted into tender documents that are sent to bidders for competitive bidding. Successful bids are then converted to purchase/service order/contract. Release orders are matched against contract and provide information on contract balance, committed costs and contract expiry before being released.
Selected list of bidders or sole source can be registered to the materials and services allowing for transparency in the procurement process.
Budget checking can be configured for any event based on annual budget, AFE, contract or any combination, helping the company with cost control.
NAVA™ Inventory is an integrated web-based solution that offers comprehensive stock control, enables tracking and enquiries on stock location, condition, dimension, quantity and costing.
NAVA™ Inventory manages different type of stock movements consisting of stock receipt, issue, transfer and adjustment. Stock receipts and releases can be easily tracked for new purchases or returns to AFE's, locations and wells.
Stock management is facilitated through entry of receiving data including:
(i) "over, short and damaged" (OS&D) information
(ii) multiple warehouse, bin and/or laydown locations
(iii) reusable stock issue & return status
(iv) condition and remaining useable life coding.
Unit conversion enables goods receipts to be issued out in different unit of measurement, tracking of bulk-breaking and stock issue by applicable quantities. Various methods of stock costing such as LIFO, FIFO or average weighted by warehouse, location and bin allows for accurate stock valuation.
A comprehensive stock master which contains the material characteristics provides transparency in stock handling. The process is simplified and maximised efficiency is achieved.
Real time checking on stock availability during stock movements (issue and transfer) provides control for stock management.
NAVA™ e-Banking is an integrated web-based solution that manages secured electronic payments between the company and its payable parties (supplier, contractor and employee banks).
Freeing staff from preparation and manual processing of cheques, NAVA™ e-Banking automates electronic payments to payable parties through their respective banks and individual accounts. This improves staffs productivity and efficiency in the company.
NAVA™ e-Banking reads the approved payments directly from Infor™ FMS SunSystems and generates payment files that are uploaded to the bank for processing. Supported payment modes include telegraphic transfer, intermediary bank transfer and cheques outsourcing. The seamless integration between NAVA™ e-Banking and Infor™ FMS SunSystems ensures data integrity and security that is crucial for today business controls.
Payment files can be encrypted with encryption tools such as PGR® that are used by major banks. This ensures payment data is not editable before it is uploaded to the bank.
Local and international payments, with multiple currencies, can be segregated to accommodate the banking requirements for companies dealing with suppliers and contractors throughout the world. NAVA™ e-Banking provides a simple solution with usability in mind. A short roll-out and implementation with minimal training requirements for end users is proof of its success.
NAVA™ TimeWrite is an integrated web-based solution for the registration, review and approval of employee/contractor time-writes. Invoices are generated based on approved timesheets and billing data is uploaded to Infor™ FMS SunSystems.
With the objective of improving accuracy and efficiency in billing, NAVA™ TimeWrite allows employee/contractor to register their time-writes for different projects and departments. It eliminates dependence on Microsoft® Excel® spread sheets where there is risk of error and lack of control. Its calendar enables configuration of non-working days such as public holidays and weekends providing valid time-writes for billing.
Different rates and currencies can be set for each employee/contractor to support companies with world-wide operations. The billing currency will be converted into the local currency and reporting (base) currency.
Workflow Dashboard showing status enables tracking and monitoring of the timesheets. This facilitates the approval process and avoids any delay in billing.
Upon project completion, the close out procedure provides control to prohibit additional time being charged to the closed projects.
Infor™ FMS SunSystems combines the functionality of multiple ledgers into one, including cash, payables, AFE, contract tracking and reporting.
Its powerful, real-time financial transaction processing engine lets the user see the immediate impact of each financial posting in the format that both operators and partners require.
Its transaction posted with analysis (Block, Well, AFE, Contact and Cost Recovery) provide relevant data from one single source enables better reporting, such as JV/JIB, AFE, SOE, Recoverable and Non-recoverable Expenditure.
Statistical data such as production information can be maintained along with financial data to facilitate performance management reporting.
Infor™ FMS SunSystems extends functionality to facilitate budgeting and forecasting such as Work Plan Budget (WPB) and Corporate Budgets. Budgets can be established by year, multi year, AFE and working interest or joint venture partner.
Infor™ FMS SunSystems automates and simplifies allocation of operating and capital expenditures to joint venture partners. Common and indirect expenditures can be allocated to the block, well, AFE, cost center based on various allocations basis as time-write, head count, passenger on board and flying hours.
The joint interest billing (JIB) split based on participating interest allows the sharing of revenues and expenditures to the partners involved in a project/block.
This facilitates JIB statement to reflect each partner's share.
Recharge expenditures are fully supported with inter-company posting across ledgers and entities.
Infor™ FMS SunSystems provides asset management capability where asset acquisitions are registered and common fixed assets identified. This enables usage cost to be allocated to the block or well.
Analytics tools in Infor™ Performance Management helps drilling into multiple dimensions of financial and operational data for a detailed insight of the business.
As a business intelligence tool with data fields that are easy to understand and allows customised reports to be efficiently produced within the minimum timeline. Financial reports can be quickly created for cash call statements, profit & loss and balance sheets.
Timely reports to management such as JV/JIB, AFE, SOE, Recoverable and Non-Recoverable Expenditure, can be run automatically and critical reports are alerted ensuring a strategic decision-making.
Reports can be published on the web, PDF, html, Microsoft® Excel®, improving communication and accessibility by HQ and partners.
Relevant information and master data that is readily available in Microsoft® Excel® spreadsheets can be easily uploaded thereby saving time and improves data accuracy.
